Freedom of Information Act
This model publication scheme has been prepared and approved by the Information Commissioner. It may be adopted without modification by any public authority without further approval and will be valid until further notice.
This publication scheme commits an authority to make information available to the public as part of its normal business activities. The information covered is included in the classes of information mentioned below, where this information is held by the authority. Additional assistance is provided to the definition of these classes in sector specific guidance manuals issued by the Information Commissioner.
The scheme commits an authority:
- To proactively publish or otherwise make available as a matter of routine, information, including environmental information, which is held by the authority and falls within the classifications below.
- To specify the information which is held by the authority and falls within the classifications below.
- To proactively publish or otherwise make available as a matter of routine, information in line with the statements contained within this scheme.
- To produce and publish the methods by which the specific information is made routinely available so that it can be easily identified and accessed by members of the public.
- To review and update on a regular basis the information the authority makes available under this scheme.
- To produce a schedule of any fees charged for access to information which is made proactively available.
- To make this publication scheme available to the public.
- To publish any dataset held by the authority that has been requested, and any updated versions it holds, unless the authority is satisfied that it is not appropriate to do so; to publish the dataset, where reasonably practicable, in an electronic form that is capable of re-use; and, if any information in the dataset is a relevant copyright work and the public authority is the only owner, to make the information available for re-use under the terms of the Re-use of Public Sector Information Regulations 2015, if they apply, and otherwise under the terms of the Freedom of Information Act section 19. The term ‘dataset’ is defined in section 11(5) of the Freedom of Information Act. The term ‘relevant copyright work’ is defined in section 19(8) of that Act.
Classes of information
Who we are and what we do.
Organisational information, locations and contacts, constitutional and legal governance.
What we spend and how we spend it.
Financial information relating to projected and actual income and expenditure, tendering, procurement and contracts.
What our priorities are and how we are doing.
Strategy and performance information, plans, assessments, inspections and reviews.
How we make decisions.
Policy proposals and decisions. Decision making processes, internal criteria and procedures, consultations.
Our policies and procedures.
Current written protocols for delivering our functions and responsibilities.
Lists and registers.
Information held in registers required by law and other lists and registers relating to the functions of the authority.
The services we offer.
Advice and guidance, booklets and leaflets, transactions and media releases. A description of the services offered.
The classes of information will not generally include:
- Information the disclosure of which is prevented by law, or exempt under the Freedom of Information Act, or is otherwise properly considered to be protected from disclosure.
- Information in draft form.
- Information that is no longer readily available as it is contained in files that have been placed in archive storage or is difficult to access for similar reasons.
The method by which information published under this scheme will be made available
The authority will indicate clearly to the public what information is covered by this scheme and how it can be obtained.
Where it is within the capability of a public authority, information will be provided on a website. Where it is impracticable to make information available on a website or when an individual does not wish to access the information by the website, a public authority will indicate how information can be obtained by other means and provide it by those means.
In exceptional circumstances some information may be available only by viewing in person. Where this manner is specified, contact details will be provided. An appointment to view the information will be arranged within a reasonable timescale.
Information will be provided in the language in which it is held or in such other language that is legally required. Where an authority is legally required to translate any information, it will do so.
Obligations under disability and discrimination legislation and any other legislation to provide information in other forms and formats will be adhered to when providing information in accordance with this scheme.
Charges which may be made for information published under this scheme
The purpose of this scheme is to make the maximum amount of information readily available at minimum inconvenience and cost to the public. Charges made by the authority for routinely published material will be justified and transparent and kept to a minimum.
Material which is published and accessed on a website will be provided free of charge.
Charges may be made for information subject to a charging regime specified by Parliament.
Charges may be made for actual disbursements incurred such as:
- photocopying
- postage and packaging
- the costs directly incurred as a result of viewing information
Charges may also be made for information provided under this scheme where they are legally authorised, they are in all the circumstances, including the general principles of the right of access to information held by public authorities, justified and are in accordance with a published schedule or schedules of fees which is readily available to the public.
Charges may also be made for making datasets (or parts of datasets) that are relevant copyright works available for re-use. These charges will be in accordance with the terms of the Re-use of Public Sector Information Regulations 2015, where they apply, or with regulations made under section 11B of the Freedom of Information Act, or with other statutory powers of the public authority.
If a charge is to be made, confirmation of the payment due will be given before the information is provided. Payment may be requested prior to provision of the information.
Written requests
Information held by a public authority that is not published under this scheme can be requested in writing, when its provision will be considered in accordance with the provisions of the Freedom of Information Act.
Information available from Puddletown Area Parish Council under the Freedom of Information Act model publication scheme
This template guide covers only information we currently hold. If we do not hold some of the information listed below, we will mark it as ‘not held’ in the table.
|
Information to be published |
How the information can be obtained |
Cost |
|
Class 1 – Who we are and what we do
Organisational information, structures, locations and contacts.
Current information only
|
Parish Council notice boards, Parish Council website. By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
List of Council members and their responsibilities as well a list of Council Committees
Details of any representation on local public bodies |
Parish Council notice boards, Parish Council website. By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Postal and email address
Contact details for Parish Clerk and Council members
|
Parish Council notice boards, Parish Council website. By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Location of main Council office and accessibility details
|
Parish Council notice boards, Parish Council website. By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Staffing structure |
N/A
|
N/A |
|
Class 2 – What we spend and how we spend it
Financial information about projected and actual income and expenditure, procurement, contracts and financial audit. Current and previous years |
Parish Council website. By email from Clerk, At public meetings Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Statement of accounts and internal audit report in the format included in the Annual Return form
|
Parish Council website. By email from Clerk, At public meetings Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Finalised budget |
Parish Council website. By email from Clerk, At public meetings Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Precept |
Parish Council website. By email from Clerk, At public meetings Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Borrowing Approval letter |
N/A |
N/A |
|
All items of expenditure above £100 |
Parish Council website. By email from Clerk, At public meetings Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Financial Standing Orders and Regulations
|
Parish Council website. By email from Clerk, At public meetings Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Grants given and received |
Parish Council website. By email from Clerk, At public meetings Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
List of current contracts awarded and value of contract
|
Parish Council website. By email from Clerk, At public meetings Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Members’ allowances and expenses |
N/A |
N/A |
|
Class 3 – What our priorities are and how we are doing
Strategies and plans, performance indicators, audits, inspections and reviews
Current and previous years |
Parish Council notice boards, Parish Council website. By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Annual governance statement in format included in the Annual Return form
|
Parish Council website. By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Parish Plan
|
Parish Council website. By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Annual Report to Parish or Community Meeting
|
Parish Council website. By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Local charters drawn up in accordance with DLUHC’s guidelines
|
N/A |
N/A |
|
Data Protection impact assessments (in full or summary format) or any other impact assessment (eg Health & Safety Impact Assessment, Equality Impact Assessments etc), as appropriate and relevant
|
Parish Council website. By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Class 4 – How we make decisions
Decision making processes and records of decisions
Current and previous council years
|
Parish Council website. By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Timetable of meetings
|
Parish Council noticeboard, Parish Council website. By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Agendas of meetings (as above) |
Parish Council noticeboard, Parish Council website. By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Minutes of meetings (as above) – exclude material that is properly considered to be exempt from disclosure
|
Parish Council website. By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Reports presented to council meetings – exclude material that is properly considered to be exempt from disclosure |
Parish Council website. By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Responses to consultation papers |
Parish Council website. By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Responses to planning applications |
Parish Council website. By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Bye-laws
|
Parish Council website. By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Class 5 – Our policies and procedures
Current written protocols, policies and procedures for delivering our services and responsibilities
Current information only
|
Parish Council website. By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Policies and procedures for the conduct of Council business:
· Procedural standing orders · Committee and sub-committee terms of reference · Delegated authority in respect of officers · Code of Conduct · Policy statements
|
Parish Council website. By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Policies and procedures for the provision of services and about the employment of staff:
· Internal instructions to staff and policies relating to the delivery of services · Equality and diversity policy · Health and safety policy · Recruitment policies and details of current vacancies · Policies and procedures for handling requests for information · Complaints procedures (including those covering requests for information and operating the publication scheme)
|
Parish Council website. By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Records management, personal data and access to information policies
Include information security policies, records retention, destruction and archive policies, and data protection (including data sharing and CCTV usage) policies |
Parish Council website. By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Class 6 – Lists and Registers
Currently maintained lists and registers only.
|
Parish Council website. By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Information legally required to hold in publicly available registers.
|
Parish Council website. By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Assets register, including details of public land and building assets
|
Parish Council website. By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Disclosure log indicating the information provided in response to FOIA and EIR requests. These are recommended as good practice
|
By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Register of members’ interests |
Parish Council website. Dorset Council website, By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Register of gifts and hospitality |
By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Class 7 – The services we offer
Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses
Current information only
|
Parish Council website. By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Allotments |
N/A |
N/A |
|
Burial grounds and closed churchyards |
N/A |
N/A |
|
Community centres and village halls |
N/A |
N/A |
|
Parks, playing fields and recreational facilities |
By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Seating, litter bins, clocks, memorials and lighting |
By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Bus shelters |
By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Markets |
N/A |
N/A |
|
Public conveniences |
By email from Clerk Available by request to the Clerk
|
Photocopying & postage costs where appropriate |
|
Agency agreements |
N/A |
N/A |
|
Services for which we are entitled to recover a fee and details of those fees (eg burial fees)
|
N/A |
N/A |
|
Additional Information
Information not itemised in the lists above
|
N/A |
N/A |
Schedule of charges
This describes how the charges have been arrived at and should be published as part of the guide.
|
TYPE OF CHARGE |
DESCRIPTION |
BASIS OF CHARGE |
|
Disbursement cost |
Photocopying @ 10p per sheet (black & white) |
Actual cost * |
|
|
Photocopying per sheet (colour) |
Not available |
|
|
Postage |
Actual cost of Royal Mail standard 2nd class, actual cost of envelope(s) |
|
Statutory Fee |
|
In accordance with the relevant legislation |
|
Other |
|
|
* the actual cost incurred
Contact details:
Council office register address: 34 Egmont Road, Poole Dorset BH16 5BZ.
Phone number: 01202 670105
Email: clerk@puddletownareaparishcouncil.gov.uk
Website: www.puddletownareaparishcouncil.gov.uk
Contact Us
Phone:
01202 670105
Email:
clerk@puddletownareaparishcouncil.gov.uk
Write
34 Egmont Road
Poole
Dorset
BH16 5BZ
Facebook:
www.facebook.com/PuddletownAPC
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